This Privacy Policy describes how Prompt Manage ("Company", "we", "us", or "our") collects, uses, discloses, and protects your information when you use our website and services. By accessing or using our services, you agree to the terms of this Privacy Policy.
1. Information We Collect
Personal Information
We collect information you provide directly to us, such as when you create an account, including:
- Name and email address
- Account credentials and profile information
- Content you create, such as prompts and descriptions
- Communications you send to us
Usage Information
We automatically collect certain information about your use of our services:
- IP address and device information
- Browser type and version
- Pages visited and time spent
- Features used and interactions
2. How We Use Your Information
We use the information we collect to provide, maintain, and improve our services:
- Provide and personalize our services
- Process transactions and manage your account
- Communicate with you about updates and support
- Analyze usage patterns to improve our platform
- Ensure security and prevent fraud
- Comply with legal obligations
Use of AI Services (Free vs. Paid Accounts)
Prompt Manage integrates with third-party artificial intelligence services provided by OpenAI, L.L.C. ("OpenAI"). For free account users, some content you submit (referred to as "Input") may be shared with OpenAI as "Designated Content" and used for research, evaluation, model training, and improvement of OpenAI's services. OpenAI processes this content as an independent data controller, and it is not subject to the same protections as paid account content.
⚠️ Do not submit confidential, proprietary, or sensitive content through a free account. This includes:
- Protected Health Information (as defined by HIPAA),
- Information related to children under 13 years old,
- Any content you do not have the legal right to submit.
For paid accounts, Input is not shared with OpenAI for model training or development. Enhanced privacy protections and data control apply under our commercial agreements with OpenAI.
By using Prompt Manage, you confirm that you are at least 18 years of age. If you have questions, contact support@promptmanage.com.
3. Information Sharing and Disclosure
Public Content
When you choose to share prompts publicly, they become visible to anyone with the link. You control what content is shared and can make it private again at any time.
Service Providers
We may share information with trusted service providers who help us operate our platform, such as hosting providers and analytics services.
Legal Requirements
We may disclose information if required by law or to protect our rights, property, or safety, or that of our users.
Important: We do not sell your personal information to third parties.
4. Data Security
We implement appropriate technical and organizational measures to protect your personal information:
- Encryption of data in transit and at rest
- Regular security assessments and updates
- Access controls and authentication
- Secure hosting infrastructure
- Employee training on data protection
However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security but we work hard to protect your information.
5. Your Rights and Choices
Access and Control
You have the right to:
- Access your personal information
- Correct inaccurate information
- Delete your account and data
- Export your data
- Opt out of marketing communications
Cookies and Tracking
You can control cookies through your browser settings. However, disabling certain cookies may affect the functionality of our services.
6. Data Retention
We retain your information for as long as your account is active or as needed to provide services. If you delete your account, we will delete your personal information within 30 days, except where we need to retain information for legal or legitimate business purposes.
7. International Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
8. Children's Privacy
Our services are not intended for children under 18. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of our services after any changes constitutes acceptance of the updated policy.
10. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at privacy@promptmanage.com